1. Why not have both a Constitution and
It is the recommended practice that all of an organization’s
rules be placed in a single document—bylaws—to make it more
“user-friendly.” This way all of the rules regarding officers,
boards, committees, etc., are placed in one location, making it
easier to find and remember them.
2. Why does the purpose have to be so lengthy
and include such detailed explanations about IRS?
This extensive purpose is necessary if the local association has
or would like to receive 501 (c)(3) status under the MTNA group
exemption as an affiliate organization. It is best to use this
legal language to avoid any misunderstanding.
3. Why aren’t dues amounts included in the
Bylaws are the governing document of an organization and as
such, should not contain information that may change on a yearly or
bi-annual basis. Dues amounts and event fee amounts should be
placed in Standing Rules, which can be changed more readily.
4. Why are the duties of officers so vague?
Shouldn’t they include specific duties?
The Bylaws need to be a flexible document that does not have to
be amended or changed on a yearly basis. The listing of broad
duties allows for the organization to utilize the talents of its
members to the best advantage and to allow for growth and
development. Specific duties can be listed in an Officers
5. Why do we need to have a
The position of president-elect provides for member training to
fulfill the role of president, and for continuity in the leadership
of the organization.
6. Can we hold board meetings by conference
telephone call or vote by e-mail?
Board meetings by conference telephone call may only be held if
the bylaws specifically authorize it. A vote by e-mail is only
allowed if stated in the bylaws and must be a unanimous vote since
the board members could not debate the motion.
7. Why do we have to have a parliamentary
Parliamentary law was developed to protect the rights of all
members within an organization. It enables the members to establish
and empower the leadership as it wishes and yet retain an
appropriate amount of control over the organization